Find out how to Use Notion for Group and Productiveness With Sandra Halling

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Find out how to Use Notion for Group and Productiveness With Sandra Halling

Baby: Welcome to my Mommy’s podcast.

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Katie: Whats up, and welcome to “The Wellness Mama Podcast.” I’m Katie from wellnessmama.com and wellnesse.com. That’s wellness with an E on the top, my new line of private care merchandise. You should definitely test them out. This episode is all about one of many instruments I take advantage of to remain productive and arranged, and that I really feel is an especially useful software. And I additionally really feel like I’m not utilizing it in addition to I might be. It’s known as Notion, and it’s an app that can be utilized on telephone or desktop. It integrates with each. And there appear to be limitless methods of utilizing it. I’m on no account an skilled. So I’m right here with the techniques skilled, Sandra Halling, who’s a enterprise strategist and system specialists, who loves the technological facet. She’s been doing totally different types of this for 20 years. And now she brings her company expertise and her strategic pondering to assist small companies and entrepreneurs and people at implementing Notion and easy methods to use that to create a framework that helps her private life. She focuses on group and he or she guides her purchasers by means of creating private {and professional} tasks inside Notion. And we go into a few of these ways in which she does this immediately. And it is extremely a lot a visible factor. So we speak by means of as a lot as we will simply verbally right here, however she’s additionally gonna have a hyperlink within the present notes at wellnessmama.fm, that can take you to her website and to some extra visuals on easy methods to truly implement this in addition to she is likely to be keen to do a mixed course for mothers and households of easy methods to use this particularly for these associated matters. So, once more, I discover this a really, very useful software however I’m on no account an skilled at utilizing it and I needed to usher in Sandra immediately to go deeper on Notion. Sandra, welcome. Thanks for being right here.

Sandra: Hello. Thanks, Katie.

Katie: I’m so excited to speak with you and be taught from you immediately. One of many matters that’s all the time arising once I ask the listeners what they need me to speak extra about is issues like group and productiveness. And an app that I’ve been most likely not even effectively utilizing, that has made my life a lot simpler known as Notion. And I really feel like I’ve a ton of room for enchancment in how I take advantage of it. And I additionally really feel like that is a tremendous software that’s not tremendous well-known but, particularly amongst mothers. And I believe it may be completely unbelievable. So, to begin with, I do know that you’re an skilled on this, which is why I used to be so completely satisfied to speak with you immediately however stroll us by means of on a really broad stage what Notion is.

Sandra: Okay. So, Notion at its core is type of like a database. However I say that phrase, and generally individuals run for the hills. So simply know that, if you’re first diving into it, it’s actually like….. It’s a no code utility, which suggests it’s very simple to arrange and configure. And it’s meant to do all the pieces beneath the solar from deal with notes, and duties, to collaboration. And one of many stunning issues about Notion is that you could cross-reference and sync knowledge from all areas of your life to all different areas. In order that signifies that it’s very versatile with regards to designing your personal private dashboard that is smart to you and the best way you need to run your loved ones, run your life, run what you are promoting, and so forth.

Katie: Yeah, I really feel like I’m solely starting to barely scratch the floor of understanding what number of makes use of it has. And I take advantage of it for enterprise and in addition for type of family administration and simply protecting observe of all the pieces I must do in my very own life in addition to, like, long-term aim monitoring. I observe one thing known as OKRs or aims and key outcomes for each enterprise and private, and I preserve all of these issues in Notion. However I do know earlier than we began recording, you talked about a extremely good level, which is that there’s a studying curve with regards to Notion. And I believe anytime we’re speaking, like, excessive stage group, it may appear overwhelming at first. Actually once I first began utilizing Notion, I used to be a bit of bit caught so far as easy methods to create techniques in it. And I ended up having to type of go define all of the issues I wanted to determine easy methods to handle after which work from there versus simply making an attempt to begin creating in Notion. So if somebody’s new to it, how can they type of keep away from that overwhelm or what’s a great start line simply to begin to be taught or begin to determine what you’re going to place in Notion to start with?

Sandra: Yeah, so one which I might throw on the market for a brand new consumer is nearly all the notebooks and post-it notes and shoe containers that you’ve got round with numerous tidbits of data, all the pieces from just like the whiteboard in your kitchen, the place you retain your menu, a minimum of that’s what I do, you understand, uber nerd over right here. However all the little locations the place you might have items of data that you just don’t wanna lose observe of and begin desirous about these as elements of your life that you possibly can carry collectively in a coherent entire. So in the event you may have type of a one-stop store for simply getting the heart beat of issues, what would that appear to be in a great world? And even, like, breaking out the crayons and, like, drawing it out within the early days is a extremely good mind-set about it. As a result of Notion actually is so versatile. I believe it’s value taking the time to customise it for your self. After which the second factor is I additionally wouldn’t, like, overdo that as a result of Notion is healthier if you begin utilizing it as quickly as attainable, versus making an attempt to construct the proper system earlier than you dive in. And that’s the opposite factor I see individuals do quite a bit is, like, leap in after which get so enthusiastic about how enjoyable it’s to design it as a result of it truly is enjoyable in the event you like taking part in round in these kinds of issues after which overlook that it’s meant to truly make your life simpler and never type of be a distraction rabbit gap. So, it’s like discovering that completely satisfied medium between placing some thought into what you need it to appear to be, what goal you need it to serve, what info do you want you possibly can arrange higher or had higher observe of? So my company purchasers are often level to love their Google Drive is a multitude or their stuff buried in Slack.

However my, like, private purchasers give it some thought extra for, like, you understand, monitoring their chore sheet, or funds, or possibly well being techniques, or simply various things on the non-public facet, even hobbies. It’s a fantastic place to trace info on hobbies. So, it’s type of like getting the lay of the land of all of the classes after which desirous about how you’ll wanna carry it collectively and being actually helpful with your self, such as you talked about. I really like that you just talked about the OKRs as a result of I observe these as effectively. I believe it’s a fantastic place to have the ability to do that top stage planning in addition to the low stage everyday activity planning. I believe that’s one thing to consider is also, like, once I construct my system, one of many issues I’ve performed is I’ve time-based perspective. So I’ve, like, a day by day web page, a weekly web page. However then I even have type of subject perspective. So I’ve a enterprise homepage and a private homepage, after which additionally issues for hobbies and so forth. So it’s type of wanting on the classes. After which the third factor I’ll throw out, proper off the bat is, like, ensure that in the event you fall down the plethora of data on YouTube, about Notion is that you just go to Notion’s official channel and have a look at the movies. And I all the time counsel that even for my, like, superior customers, as a result of Notion, as an organization, once they put out movies, they focus extra on the options and the way it works, versus, like, utility and templates. And there’s a number of info and examples out on YouTube about other ways of approaching it and, like, totally different templates. However generally what will get misplaced in that’s, like, the actually easy core ideas of what’s a web page and what’s a desk? And so, like, what are the constructing blocks inside Notion that you just use to configure your system?

Katie: Obtained it. Okay. So I’d like to undergo a bit of bit of those type of possibly get some recommendation step-by-step on issues which are largely universally relevant to individuals listening. So, issues like all of us must eat and most of us are planning meals for our households. And I’ve, you understand, instruments like Actual Plans that I take advantage of to do that however I additionally preserve my meal plan in Notion, together with like a seasonal rotating meal plan. However you talked about a meal plan being a factor that’s nice to trace in Notion that I absolutely agree. So, stroll us by means of type of how somebody can begin doing that or what sort of, I suppose not template, what sort of system they need to arrange in there to have the ability to construct on?

Sandra: Yeah. So, when it comes to, like, meals and meal plans, particularly, one of many issues that I like to recommend to individuals usually is to consider their teams of data, type of like separate buckets. So, for instance, I’ve a recipe log the place I’ve totally different web sites. And I’ll go on the web site and seize the prettiest image of no matter it’s and put that on the high after which have the directions and any type of notes in there. However separate recipe log, I even have a very separate desk for, like, my menu plan. So it’s like what day am I planning to eat what, proper? And from there, I hyperlink that. Truly, it’s simply round with this yesterday, my Sunday afternoon on which was taking part in round with making this work even higher than it has earlier than. So, I’m type of tremendous excited to speak about it immediately. And that’s that I linked it into what I name my day by day journal or my type of, like, my digital bullet journal, if you’ll. So, I’ve this day by day homepage that I am going to that has all these reflections, which I can get into in a second. Nevertheless it has the hyperlink to journaling questions and my habits. Like, am I ingesting my water? Am I exercising? That good things after which it additionally has this show of my week and can truly inform me what I plan to eat, or no matter I plan to make for dinner. And Notion has all these nice totally different show codecs, if you’ll. So, one of many issues I can do is definitely set this up in order that there’s a reminder that if we’re having stir fry for dinner, I ought to make the rice at lunchtime so I don’t overlook. You realize, it’s like that little stuff that may make our lives a lot simpler. And so determining easy methods to arrange my gallery view in Notion. So it not solely shows a reasonably image of the recipe to entice me, to begin dinner prep once I ought to, and it additionally tells me, like, “Hey, what can I do at lunchtime to make my night a bit of smoother?”

In order that’s type of, like, structurally how I do a meal. I’ve the totally different tables, however I’ll say, like, to even type of zoom out or go to an much more greater stage, one of many issues I prefer to level out for Notion customers is that if you’re beginning out, what’s the distinction between a web page and a desk? And the way do you make tables relate to one another in a manner that makes issues simpler? Tables will be fairly particular in it’s goal. Like I used to be saying, I’ve a recipe desk, however that’s very separate from my meal plan desk. And that’s separate from my digital bullet journal and behavior monitoring desk. And by doing issues like that, it provides you a bit of extra flexibility and management about what you show the place. And, you understand, Notion, it’s onerous to speak over audio, proper, how versatile it’s. And I’m certain you possibly can communicate to this too, the place you simply can management so many little nuances of what you see on numerous screens and dashboards. It’s not like another house upkeep or, you understand, effort I’ve put into monitoring, like, simply all these issues that go into managing house life, actually.

Katie: That’s superior. Yeah, I really feel like I take advantage of this in so many various methods as effectively. And like I mentioned, I don’t even assume I take advantage of it almost as effectively as lots of people, and particularly as you. You simply talked about a day by day homepage. And I really like this concept type of like a management middle for all the pieces you’ll put into Notion. Are you able to stroll us by means of type of, like, the way you set that up and all of the issues that you just carry on there, and the way you then go from there and to all the pieces else you observe?

Sandra: Yeah. Yeah. So I really like that you just requested that as a result of my day by day web page is definitely the place I begin my day, day by day. And in reality, it’s so important to my course of that oftentimes… It’s additionally the place I finish my day if I’m being in keeping with my habits. And so, I’ve… One of many issues I love to do is do test ins at numerous level in the course of the day. And for me, a check-in is a set of questions that I prefer to ask myself to simply type of, like, actually test in to see how I’m feeling that day, what I need to accomplish that day, if there’s something I’m worrying about, actually only a pause from type of the, I hate to say grind as a result of that’s not likely what I imply. However you get what I’m saying. Like, that day in day trip the type of, we get into computerized pilot, a greater manner of claiming it. And having the check-ins for it’s a enormous manner of me zooming within the midst of the day and deciding how I need a few hours to go. So, my day by day web page is the place I’ve my test ins positioned and I set these up as template button. So I’ve a preset checklist of questions which are in a web page. And so all I’ve to do is click on the template button and it pops open a brand new web page with all my questions and I fill them out. After which I suppose all in a mirrored image database. So I can go and see that, like, you understand, on December 14th, I used to be speaking about stability. That’s the tag I’ve on it for this morning. After which from there on my day by day web page, I’ve a hyperlink to a separate desk, the one I used to be speaking about for type of, like, the day by day habits. And in that desk, I observe an entire slew of issues from, like, I’ve checkboxes for did I sweat? Did I stretch? Did I meditate? Did I do my morning pages? Did I do a thought mannequin? Did I take medication, nutritional vitamins, so on and so forth? So you possibly can go down the laundry checklist of the issues that you just preserve observe of for your self.

And, you understand, that is multi function desk however I show it in numerous sections. So, I don’t must assume by means of it unexpectedly on a regular basis. I get by means of what I’m a given second. And so, this day by day web page, it truly has, like, I believe 4 sections to it. And so there’s a web page that’s worthy of my consideration at 5:00 within the morning once I’m, like, pre-coffee and simply making an attempt to get my mind in right here. However there’s additionally a bit of it that’s like noon test in and a bit of it that’s extra in direction of the top of the day. And in every of those areas, I take advantage of my behavior tracker and I show totally different fields. So totally different properties. So, within the morning, the one factor I actually care about is, like, did I bear in mind to take…? You realize, did I bear in mind to have some water and what time did I get up? That type of factor. However later within the day, there’s fields for meals and monitoring signs. Like, I’ve persistent sinus points so I observe all of the signs associated to that simply so I can see going again, “Oh, hey, you understand, this has truly been bugging me for a few weeks now, not simply a few days. And simply provides me all this wealthy details about what’s happening in my world from a everyday foundation. In order that’s type of how I leap off from the day by day web page.

Katie: I’m taking notes and mapping out all these items that I want so as to add to mine. So, speak a bit of bit extra about templates as a result of I believe this is likely one of the enormous strengths of Notion. And I do know that there appears to be a capability to share templates as a result of I’ve used templates that different individuals have created. I haven’t gotten superb at creating my very own templates but however this has been on my checklist as a result of a whole lot of the issues I do are repetitive. And creating them as a template, like a day by day to do checklist or weekly planning for my staff, issues like that, it appears actually, actually useful. So, stroll us by means of the benefits of templates and easy methods to type of work out easy methods to use them.

Sandra: Yeah. So, the phrase template is utilized in a few other ways and type of the Notion sphere if you’ll. So, the excessive stage model of a template is, like, you understand, you possibly can construct out no matter you need your pages and tables to appear to be, after which you possibly can truly share that entire setup with different individuals. And so, if you say you’ve introduced templates into your system, that’s what you’re speaking about there. There’s truly a solution to share it on the internet. And if you first go into Notion, you possibly can, like, click on the duplicate button on a shared template and it’ll switch that entire setup into your setup. So once I work with purchasers privately, that’s usually what we do is as soon as I get them arrange with the fundamentals, they usually’re rocking and rolling, they usually’ve received the technical abilities down, which solely takes, you understand, an hour or two to do, then we switch my template into their system. My template’s a bit of little bit of a whopper, proper, as a result of I, you understand, do that day in and day trip. And that’s one solution to type of streamline issues is to seek out an individual that you just like Notion already, you understand, both by way of YouTube or no matter, after which both buy or search for a free template that you could switch in your system. It’s an enormous time saver as a result of these templates, in the event that they’re designed effectively will include all these tables that we’re speaking about pre-linked collectively. So that you don’t have to sit down there and type of figuring all of the structure. It additionally eases issues from the standpoint. I prefer to say that Notion doesn’t have an opinion about the way you handle what you are promoting or your life. And in order that’s each a great factor and a foul factor. And it’s that them not having an opinion signifies that you must have an opinion. All of us have time for ourselves, how are we utilizing Notion, the place are we gonna begin our day? What’s gonna be crucial? After which, nevertheless it signifies that we get to resolve all that stuff, versus having to fall into regardless of the software program developer determined was the easiest way to do one thing.

In order that’s templates at a excessive stage. However there’s additionally templates inside the system which are like for any given database, you possibly can have a template that might prefill info. So, like, greatest instance for me is in a piece, I’ve a template particularly for my assembly log, if you’ll. And so, once I began new issues, say, I’ve a brand new gross sales plan or one thing like that, I even have prefilled questions that I like to verify I ask. And so, once I begin a dialog of that nature, I can simply press a button on that desk, launches a brand new web page, with all of these questions preloaded… So I don’t even have to consider it. One other manner can be possibly, like, you’re operating a podcast, for instance, sure steps that you just comply with for the podcast, most likely on a weekly foundation, on a month-to-month foundation episode. And so, these type of checklists, if you’ll, might be their very own template in a system so that each time you begin a brand new podcast, you understand, content material calendar in your month or your quarter may open that up and also you’d have all new checkboxes to begin your circulation of data. And I’m utilizing checkboxes simply to make the instance. However your templates can get actually advanced with nested tables and ask associated info. So it’s actually… That is what makes Notion superior is that it’s so malleable to what the consumer truly wants. It may be tremendous easy with simply a few checkboxes, all actually highly effective, and you possibly can use it to handle a staff or run a enterprise. After which the third one, like, so many templates… So the third kind of template is definitely what we name a template button. And a template button is a very totally different type of function in Notion, the place it simply exists on the web page and you’ll put something into it that you just wanna replicate. And I like to make use of it as a result of it provides the title of the web page a prefilled label, so it pops in versus utilizing a template in a desk, which doesn’t do this. And you’ll type of sneak them in all through. And so, if there’s sure issues that you just do on a repeated foundation, however possibly aren’t so advanced, that it’s value placing them in their very own desk, then you possibly can, you understand, use these template buttons simply to type of streamline a course of or create a set of reminders or, like I mentioned, it’s good for making a set of checkboxes that possibly you do each week or month or one thing.

Katie: Yeah, I’m pondering of so many new methods to make use of this for lots extra areas of my life definitely. Does this…? Can notion combine instantly with different techniques that folks is likely to be utilizing? As an illustration, you talked about Slack or Calendar apps or can it combine instantly with any of these items or is it standalone?

Sandra: So proper now it’s standalone. What I’ll say is that Notion has the power to embed a whole lot of apps. So what meaning is Notion is mainly entry by means of the slack command. And also you press that, and also you’ll see an inventory of choices. And as you begin typing, it type of narrows right down to what you want. One of many issues you are able to do is you possibly can, like, embed a Google doc, or a picture, or a number of different issues. Simply final week, there was a launch Notion put out a discover that they’re within the midst of testing API, which is mainly the decision that functions use to speak between one another. And so it’s gonna be in beta early subsequent 12 months. So, fingers crossed someday earlier than the top of subsequent 12 months, we’re gonna even have true integration with different functions. However proper now, standalone. And I’ll say, although, at any time when I’ve had that, like, once I used to do it or a few of these different apps which are on the market to assist meet my life, I all the time discovered myself including extra to it than I may actually moderately course of. So there’s one thing about API that may ship us on a path of just about, like, over-integrating issues. So, in some methods, I’m type of grateful that Notion has been the standalone function as a result of it actually encourages curating what you’re placing in there, versus simply dumping all the pieces in there after which not likely having the ability to use it to execute on the issues that you just wanna be capable of do.

Katie: That’s superior. I do know one other type of unrelated factor that I take advantage of it for that I most likely may work out easy methods to templatized higher, however that I like to recommend to people who is likely to be a brand new one, even for you as I take advantage of it to do one thing known as the Feynman method. And I preserve what would mainly be like a journal, however the place I type of put all of my Feyman method summaries proper now. And for anyone who’s not acquainted, I’ve talked about it a bit of bit on the podcast earlier than however the Feyman method is mainly the concept you might have realized one thing when you might have the power to obviously and concisely clarify it to a toddler. And fortunately, I’ve a number of kids to truly observe this and clarify to day by day. However that is one thing I do at any time when I learn a brand new ebook or watch a TED speak or be taught a brand new idea by researching or actually delve into the research on a subject. And I discover it actually helps recall. However by committing these items to an precise written type, I even have them in a single place for reference. So if I ever want to return and bear in mind one thing from a ebook or from an idea that I’ve realized, it’s in a single place, and Notion provides me a fantastic place to trace all of those. After which I may also, like, simply discover them to share them, if I must with my staff or no matter it might be. In order that’s a tip I really like to present mothers is it actually helps I discover improve recall and creativity. And in the event you’re not an enormous fan of writing, you should use one other app known as Otter in your telephone to talk into your telephone and clarify, and it’ll transcribe it for you so then you possibly can put it in Notion. In order that’s type of like the way you mentioned you utilize it as a journal. That’s type of the best way I type of day by day journal with it. And then you definately talked about you additionally use it to trace issues like objectives, and I do too, however I’ve a sense you’re gonna have some suggestions of higher ways in which I will be utilizing this to trace objectives. So, do you construct templates for that or how do you map out after which preserve observe of objectives inside Notion?

Sandra: Yeah. So, monitoring of objectives, I do OKR course of, which has been actually revolutionary for me personally, as a result of I all the time discovered SMART objectives to be a bit of too bossy, if you’ll. I’m a insurgent at coronary heart. And so, the second somebody tells me what to do, I are likely to do the other. So SMART aim by no means fairly labored for me as a result of I simply needed to insurgent towards it. However there’s one thing in regards to the OKR methodology the place if you make the aims, the type of inspirational/aspirational issues that you just’re making an attempt to do in what you are promoting or your life, the impression that you just’re making an attempt to have, the main target, and also you set these up first, instantly having key outcomes, that are primarily SMART objectives, they’re well timed and particular, it feels much more approachable to me. And there are issues that I actually care about. So I’m in a position to, you understand, harness that energy. And so the best way my system is configured is I’ve aims and outcomes each in separate tables. After which I additionally am an enormous fan of Charlie Gilkey, and the Productive Flourishing Academy. He has a ebook known as “Begin Ending,” which in the event you haven’t learn it or seen it, I extremely suggest it. It’s only a nice ebook for anyone actually. Like, I’ve seen professionals use it. I’ve seen creatives use it. I’ve seen dad and mom use it. It’s only a neat methodology for planning easy methods to truly end the issues that we begin, proper? So, the best way I take advantage of the momentum planning methodology in Notion is, I’ve another tables, one’s for tasks, which I consider as type of just like the smaller steps to creating my key outcomes occur. After which I’ve a desk for actions or duties with a extremely micro stage. I must, you understand, replace this factor or analysis this factor, no matter, the duties I must maintain. After which, to make it much more strong, I’ve yet one more desk that I take advantage of, which I name areas, which is supposed to be type of wheel of life, if you’ll. So, any type of part to my life that I wanna have an intentional observe round and chew with, I arrange within the areas.

And so it’s type of like having a aim, nevertheless it takes off, like I mentioned, that point stress, in order that it’s simply, you understand, periodically, I am going in and I have a look at these issues that matter to me, and I can type of… You realize, a few of them have checkboxes, a few of them have tables, a few of them simply have quotes to remind me of issues. So it’s a really fluid course of by the point it will get to areas, nevertheless it permits me to separate out issues I care about that I wanna be intentional about from precise measurable spindles that I’ve in my enterprise. And all of those tables, very areas of my system. So all of them seem in my weekly assessment. They seem on… A few of them are on the day by day web page or I even have two different dashboards that I take advantage of after the day by day web page on a everyday foundation. And so they’re known as the At the moment Web page and The This Week Web page. And people mainly enable me to have, like I mentioned, time-based perspective on what it’s I’m making an attempt to create.

Katie: I really like that. I do know, like… I believe, OKR, I’m an enormous fan as effectively. I’ll put a few of my favourite sources associated to understanding that within the shownotes. I believe it’s relevant to everybody. I do know it’s usually utilized in enterprise, however I believe it’s truly very related to oldsters as effectively, so far as planning long-term issues with our youngsters, definitely for homeschooling dad and mom and having objectives associated to that. And I additionally use it, like I mentioned, in my private life for private improvement issues or new abilities I’m making an attempt to be taught and protecting observe of all of these. I really feel like there’s simply so some ways to make use of that.

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And a few different ways in which I take advantage of Notion, generally, are for protecting observe of issues like Christmas reward concepts or reward concepts, generally, for all my children. I’ve issues like that as a result of they have an inclination to say issues all year long. After which quite than having to consider them, simply right now of the 12 months, additionally issues like home updates and tasks issues I must, like, work towards with that. And also you talked about additionally issues like well being metrics, which can be related to lots of people listening. How can we use Notion to maintain observe of these items or how would you set that up?

Sandra: Yeah, so that is the place Notion can actually be a whole, like, life working system. And I say that… And, you understand, I’m all the time very… I work with a whole lot of learners and a whole lot of proper mind type of inventive thoughts map kind individuals. And so I’ve a gentle spot for them. And I do know that saying the phrase working system shouldn’t be all the time attractive to all people. However on the identical time, it’s only a manner of harnessing all that creativity and all these concepts you might have, and placing the data that we’re all monitoring in our heads down and to get, once more. That’s the important thing factor for me, whether or not we’re about education and even simply serving to your children preserve observe of their schoolwork. And if they’re doing on-line class or their chore schedule or their after faculty occasions or one which I did just lately that I type of amused myself with is I arrange an entire desk that’s, like, I name them weekly quests. And it’s mainly a gamified model of protecting observe of all of the issues that I don’t must do day by day however I must do just a few occasions per week. And mainly the best way the desk works is I’ve a few formulation in-built in order that so long as I vacuum as soon as per week, I get a thumbs up and a great job. But when I vacuum twice per week, then it provides me a bonus. And of this previous gamified factor with formulation in there that simply amuses me to no finish. And it truly encourages me to do these items that I’d in any other case procrastinate or simply really feel like, “Oh, I’m too drained, it may wait till tomorrow.” After which you understand how that goes. Like, then it’s like three days later and you continue to haven’t vacuumed or no matter. So I prefer to put enjoyable issues in there. So it doesn’t all the time really feel like, oh, that is, like, yet one more factor I’ve to do. The important thing factor for me with Notion, like, I truly need to open it on the weekend, which I’ve by no means felt earlier than with another app. So, when it comes to, like, attending to a extra sensible reply to your query, one of many issues that I take advantage of or that I did at Notion this 12 months that was tremendous useful is we moved.

And so not solely did I’ve in there our lists of we had been in search of in a home and, like, our supreme, you understand, options and what had been the necessities, individuals saved observe of the dialog, the realtor and, like, all the homes we visited, type of like doing a professional con checklist on them. After which when it received time for the transfer, I did an entire stock. So I numbered all of the containers. After which once I packed a field, I simply made, like, a 3 phrase or a 3 sentence, only a actually fast… What am I making an attempt to say? Three phrase, there we go. Three phrase description of what went within the field. And so then I used to be in a position to after we moved, and it’s like, okay, we’d like no matter, the espresso grinder. I may truly search the desk and discover it. And I knew, okay, that is field 89 or no matter it was. And I’ve to say, I assumed I used to be over-engineering it and type of laughing at myself however I used to be having a lot enjoyable doing it, I did it anyway, and it completely paid off. Like, it was effectively definitely worth the effort I put in to have the ability to observe down, you understand, no matter pot and pan and my spices come that first week after the transfer. In order that’s type of, like, a sensible manner that you possibly can use an app like this to make your life simpler.

Katie: And one other factor we’ve talked about a bit of bit, however I wanna be certain that we are saying explicitly is that as a result of Notion is an app, it has each desktop and telephone interfaces after which, in fact, they sync. And in order that’s been actually useful to me as a result of, as an example, like a number of the issues we’ve talked about, like meal planning, I can pull that up once I’m on the retailer. I can work on these items once I’m at an appointment with the children or ready on the children in an exercise as a result of my telephone is just about all the time with me. And so it’s tremendous handy that manner however then it’s simple additionally to work on a desktop if you’re organising a few of these greater tasks and greater issues. I’m curious, I imply, clearly, you’re most likely an influence consumer of Notion, however how a lot are you interacting with Notion throughout any regular day?

Sandra: It’s a great query. I’m out and in of it just about all day lengthy. I’ll say although, you understand, I nonetheless preserve a paper journal once I’m on the telephone, oftentimes, as a result of I’m displaying any person else easy methods to use Notion. So we’re of their Notion setup. However I discover it useful for my mind to write down some issues down. After which I’ve a course of on the finish of the week, the place I type of undergo that checklist and ensure that all the pieces’s in Notion the best way I need it to be and that, you understand, I can preserve observe of all of the little particulars and the nuances. So, I discover it to be a extremely fluid factor when it comes to, you understand, some days I’m in there, like, actually virtually all day. Now granted, I’m a Notion advisor in order that is smart. However even on days once I’m engaged on different issues or serving to any person with a web site or different enterprise techniques, I’m nonetheless out and in just about all day. And I might say the opposite two issues I’ll throw out, I really like that you just talked about the online, desktop, telephone, and it really works on iPad very well. Actually, they’ve made a whole lot of enhancements within the final couple of months on the way it works on iPad. And so, it’s like virtually so many enhancements that I type of wanna get a model new iPad simply so I can use it. It’s nice to have the ability to see it in all these totally different codecs. And there’s a new factor on the brand new iOS working… You realize, the newest replace for iOS truly has this factor known as widgets, which if individuals haven’t seen them or checked them out but, they’re actually cool. They mainly put little mini apps, if you’ll, proper in your telephone display screen. And the Notion widget is tremendous useful as a result of it may take, like, the primary few issues in your favorites. So, like, my favorites, the pages are day by day, fast seize, and my immediately web page plus just a few others. And I even have that widget proper on my telephone in order that, you understand, if I’m within the kitchen, making a cup of tea between calls, and I consider one thing, I can pop it open and add it to my fast seize or no matter web page is smart actually simply and on the fly. So there’s a number of, like, you understand, you’re not locked into solely being in your browser, solely be in your desktop, you might have a number of choices and methods to entry it that may make life simpler.

Katie: Superior. And also you talked about at first, it is a troublesome factor to clarify completely, simply verbally as a result of it’s very a lot hands-on and visible as effectively. However I do know that is one thing that you just do assist individuals with and you’ve got a web site associated to. So, for individuals who need to perceive extra and who need to begin integrating this, I’ll ensure that hyperlink is within the present notes however type of stroll us by means of the way you assist individuals with that and the sources you might have.

Sandra: Yeah, so for various kinds of purchasers are totally different. I actually would like to have a bunch of mothers or dads simply households that wanna use it for homeschool or private stuff and all of that stuff. So what I’m gonna do is ready up a bit of discussion board on my web site so if anyone’s interested by that type of factor, they’ll let me know after which we will determine it out within the new 12 months. And the opposite factor I’ll throw out, you could find Twitter at notionnerd and Instagram @notionnerd additionally. So the easiest way to seek out me is on sandrahalling com. And in the event you put in /wellnessmama, you land on a web page that can have some attention-grabbing info that’s, like, geared in direction of serving to households. And I truly would like to have a workshop subsequent 12 months, particularly with that as a goal. So I’ll put in a bit of factor that if that’s of curiosity to anyone, they’ll enroll and let me know. Most important methods I work with individuals proper now’s by means of enterprise teaching and techniques help. And so, generally individuals are available in they usually need simply Notion and so we’ll deep dive over 30 days to get each step up and rocking and rolling. After which generally what individuals want is extra of, like, a type of slower burn, if you’ll. So we do a 3 to 6 months method to dig into the totally different techniques they’ve of their enterprise and streamline issues, join all of the dots. Like, simply this morning, I used to be serving to a consumer join their Google calendar with their iCloud, with their Macbook, with their telephone, like, all these little doodads go collectively. And so Notion is type of like one piece of the puzzle for me, nevertheless it spine of the techniques I arrange. So, once more, you could find me on the internet at sandrahalling.com or on Twitter or Instagram at notionnerd.

Katie: Good. I’ll be certain that these are linked right here. And one other query I like to ask on the finish. You talked about one already, but when there’s a ebook or quite a lot of books which have had a dramatic impression in your life, and in that case what they’re and why?

Sandra: Yeah. So, I’ve to say that one of the crucial impactful books for me is “Getting Issues Carried out,” which is type of a basic within the productiveness house. So, I discovered it Most worthy or most impactful within the sense that it taught me easy methods to group, and categorize, and course of info in a manner that I hadn’t seen earlier than. And it got here out once I was fairly younger in my profession, I believe I used to be about 20 or so. So it simply hit me on the proper second to create what now we have now, which is, you understand, database advisor now for a few years. So, that was actually impactful. And clearly “Begin Ending” is type of a fantastic software now. I believe “Getting Issues Carried out” is type of a basic, but additionally it was written 20 years in the past. So there’s some components to it, the place our lives have simply modified a lot. And I believe “Begin Ending” does a greater job of addressing all the totally different avenues that our lives take and the way a lot info comes at us and simply type of managing the combo there. After which different books that, like, actually matter to me on a private stage had been, like, some Ram Dass books, “Paths to God.” And Eckert Tolle’s “A New Earth” was additionally actually impactful for me as a result of it simply gave me a special perspective on issues. And I like mixing these items. So it’s each my life holistically, provides me a want to wanna arrange it extra. In order that’s type of how these two issues tie collectively for me.

Katie: Nice suggestions. I’ll be certain that these are linked within the present notes as effectively. I’m so glad I received to share extra about Notion immediately as a result of like I mentioned, it’s a software that I discover actually invaluable. And I additionally one, I really feel like I’m not utilizing them as a lot as I might be. And I’m excited to have realized extra from you immediately. And hopefully shared a brand new useful resource with most of the individuals listening that may simplify their lives. However thanks in your time immediately and for all of the work you’re doing.

Sandra: Thanks a lot, Katie. It was a whole lot of enjoyable.

Katie: And thanks guys, as all the time for listening, for sharing your Most worthy useful resource, your time with each of us immediately. We’re so grateful that you just did, and I hope that you’ll be a part of me once more on the subsequent episode of “The Wellness Mama Podcast.”

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